Events & Program Coordinator, CDHI

Nov 2, 2022

Date Posted: 10/24/2022
Req ID: 28114
Faculty/Division: UofT Mississauga
Department: UTM: Historical Studies
Campus: University of Toronto Mississauga (UTM)
Position Number: 00050887


About us:

The university’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs. Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga.

Your opportunity:

The Critical Digital Humanities Initiative (CDHI) was launched as a University of Toronto Institutional Strategic Initiative to enable trans-disciplinary collaborations that emphasize questions of power, social justice, and critical theory in digital humanities research. Its vision is to harness the tools of the digital revolution to forge a new paradigm of critical humanities scholarship, one that bridges thehumanities’ emphasis on power and culture in historical perspective with the tools and analysis of digital technology. The CDHI is a new mix of research workshop and design atelier, equipping humanities researchers with the technical and design expertise to use digital tools to ask new questions, share new knowledge, and analyze power and inequality in a historical perspective.

Reporting to the Managing Director, the Events and Program Coordinator for the Critical Digital Humanities Initiative will contribute to the development of the CDHI by fostering cooperative working relationships with a wide variety of internal and external contacts; determining logistical details and activities for events and/or programming; coordinating events and programs; developing and maintain procedures; supporting administrative workflow and objectives; and analyzing administrative procedures and recommending changes for improvement. Duties will involve assisting the Director with scheduling; assisting with drafting correspondence; taking meeting notes; file maintenance; engaging stakeholders; establishing milestones; and working with confidential documents.

The Events and Program Coordinator will also assist with supporting research and training applications by: fostering positive relationships with researchers in the network; corresponding with applicants; and gathering metrics on applications for reporting.

Your responsibilities will include:

  • Actingas the first point of contact for general enquiries
  • Coordinating meeting schedules, agendas, materials, action and follow-up items
  • Writing routine documents and correspondence
  • Creating and updating records
  • Keeping well-informed on University programs, policies and procedures
  • Determining logistical details and activities for events and/or programming
  • Scheduling travel plans and requesting appropriate accommodations
  • Organizing materials for workshops, conferences and/or events; Tracking and maintaining a calendar of events

Essential Qualifications:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
  • Minimum five years of recent and related administrative academic support experience, preferably in a university setting
  • Experience drafting, editing, and preparing a variety of written documentation and reports, including the ability to produce reports incorporating tables and graphs.
  • Experience with event planning and making travel arrangements
  • Experience working with University of Toronto policies and procedures
  • Advanced computer skills including Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills including the ability to multi-task.
  • Excellent written and verbal communication skills.
  • Good interpersonal including the ability to interact effectively with faculty and staff.
  • Demonstrated time management skills to work with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy

To be successful in this role you will be:

  • Accountable
  • Multi-tasker
  • Organized
  • Resourceful
  • Self-directed
  • Team player

Closing Date: 11/22/2022, 11:59PM ET
Employee Group: USW 
Appointment Type: Grant – Term 
Schedule: Part-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 — $63,720 with an annual step progression to a maximum of $81,485. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

NOTE: This is a part-time term position operating at 80% FTE, until April 30, 2024, with the possibility of renewal/extension. The pro-rated annual salary is $50,976 with an annual step progression to a maximum of $65,188.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact

Application Link: